Sectional Title Management Service

Accounting Functions

• Preparation and submission of monthly financial reports, levy roll, customer age analysis, credit control reports.
• Preparation of monthly unaudited levy roll, disbursements statements & summary of expenses
• Monitor performance to budget
• Preparation of Annual Financial Statements for Audit
• Arrange annual audit with appointed auditor
• Arrange submission of provisional and final statutory records
• Prepare Annual Budget of income and expenditure.
• Assist in the determination of proposed monthly levies

Financial Management

• Monthly levy invoices & statements to owners
• Administration of all income and levy payments on behalf of the Body Corporate/Homeowners association
• Facilitate debit orders
• Open a Trust Bank Account
• Invest surplus funds in investment account
• Management Accounts
• Arrange payment of Salaries& pay slips
• Arrange PAYE, UIF, WCA &SDL
• Collect Levies
• Manage Arrears
• Create reserve funds

Secretarial Functions

• Arrange electricity/water Meter Readings(where required)
• Send Letters on behalf of Trustees
• Arrange AGM, Trustee and other special meetings and proceedings
• Prepare agendas, proxies, nominations and attendance registers.

Legal

• Prepare & issue Clearance Certificates for change of ownership
• Arrange AGM, SGM & Trustee/Director Meetings
• Take Minutes of meetings
• Record resolutions passed
• Store minute book
• Enforcing Conduct Rules
• Facilitate Debt Collection of arrears
• Facilitate any legal action to Complex Rules at Deeds Office
• Facilitate lodgments of amendments

Insurance

• Arrange & manage insurance of the common property buildings and improvements
• Manage the security system
• Annual review
• Submit and manage insurance claims

Maintenance

• Manage, control & administer Common Property
• Facilitate Maintenance
• Facilitate Repairs
• Obtain Quotations for approval by the Trustees/Directors

Supplier Payments

• We pay all suppliers
• We pay Salaries and wages
• PAYE,UIF, and workmans compensation
• Complex rates, taxes, water, refuse removal and effluent costs for the common property